Key Milestones from Your Business Relocation Checklist
Our comprehensive checklist breaks down the relocation process into manageable, strategic phases to avoid missing critical details. Here’s a glimpse into the foresight required at various stages:
6-12 Months Before the Move
This initial phase is about strategic groundwork. It’s when you develop a comprehensive move plan and begin engaging essential vendors. This is also the time to establish realistic program budgets and schedules, finalize lease agreements, and execute contract documents for your new site. Proper planning here is crucial to avoid common pitfalls later.
5 Months Before the Move
With the strategic plan in place, this phase focuses on detailed inventory and coordination. You’ll finalize design and construction documents, inventory all assets for liquidation, relocation, or disposal, and coordinate installation schedules. A critical step involves reviewing your origin lease document to understand building move-out policies and lease-exit condition requirements, avoiding potential holdover rents.
4 Months Before the Move
This period is dedicated to vendor sourcing and meticulous planning for infrastructure. You’ll collect referrals for a wide array of specialized services, from movers and furniture teams to IT equipment setup, phone system transfers, and security systems. Additionally, you’ll create detailed cabling plans, to confirm that the new space accommodates your furniture and technical needs.
The Weeks Leading Up to Move Day
As the move draws nearer, the focus shifts to internal coordination and final confirmations. This includes assigning department move coordinators, scheduling employee training sessions, creating comprehensive purge plans, and confirming all vendor deliveries and access requirements. Every detail, down to employee handbooks and final PC placements, is methodically finalized to ensure a smooth transition.
Move Day and Beyond
This is where expert execution truly shines. Personnel are stationed at both the origin and the destination to manage issues and provide direction. Post-move, the focus immediately shifts to addressing employee needs, resolving any connectivity issues, and identifying any move-related damages. Simultaneously, the decommissioning process for the origin facility begins, ensuring all lease-exit obligations are met efficiently.
Avoid Pitfalls by Partnering with a Project Management Expert
At Pivotal Project Management, we provide the full life-cycle leadership, strength, and drive needed for your complex commercial relocation initiatives in Phoenix, AZ and beyond. Our expert team is 100% invested in the success of your relocation, and we do everything in our power to successfully complete your project. We possess extensive knowledge and connections for vendor assignment, strategic planning, and overall relocation management.
Don’t leave your critical transition to chance. Let us do the heavy lifting for you, getting your company back up and running with minimal disruption and maximum efficiency.
Ready to Plan Your Seamless Business Relocation?
Download our Business Relocation Checklist today. It’s the essential first step in ensuring your next move is a strategic success, not a costly headache.
