Office Relocation | Drug Information Association (DIA)

Project Abstract

The Drug Information Association (DIA), a leading global organization committed to advancing health outcomes, faced a common challenge: relocating from their existing Washington D.C. office into a newly constructed space. Their existing office contained outdated and broken furniture, requiring a complete overhaul to align with the modern environment of their new space. Pivotal Project Management stepped in to deliver a comprehensive office relocation project management, transforming their workspace before year-end and successfully preventing costly holdover expenses.

DIA’s primary hurdle was two-fold: an urgent need to vacate their old premises by the end of 2023 to avoid significant holdover fees and a desire to fully modernize their new 7,500 square foot space. This extensive office relocation project involved sourcing, designing, and installing entirely new modular and private office furniture, integrating complex electrical and low-voltage systems, and coordinating all aspects of the move within a compressed timeline. The sheer scope, coupled with the critical deadline, demanded meticulous project management and expert execution.

Project Stats

  • Moved 22 employees in a singular move event over 4 hours

  • Managed Furniture Sourcing/Onboarding/Design, Low Voltage Installation, Move Management, TV/AV Installation, PC Disconnect/Reconnect, and Decommission.

  • Continually worked with GC to assure the space was ready for our clients before the move event, including the proper electrical needs for specialized furniture.

  • 7,500 SF of New Space

  • Furnished and Installed 16 New Modular Workstations, 3 Private Offices w/ credenzas and sit-stand desks, 3 Flex Huddle Rooms, Conference Table w/ AV, and reception/breakroom pieces.

  • Reduced our clients’ overall cost expectations with correct vendor selection and on-site management.

Project Summary

Pivotal Project Management provided comprehensive Relocation Consulting and Move Management services, guiding the client through every stage of their office relocation with a strategic focus on key areas. Pivotal sourced, vetted, and onboarded three local furniture vendors to meet specific design needs and reduce lead times, crucial given the tight schedule. Pivotal’s integrated project management extended beyond furniture, covering electrical and low-voltage coordination, TV/AV installation, PC disconnect/reconnect, and decommissioning of the old space, significantly easing the client’s workload. Additionally, Pivotal ensured seamless communication with the General Contractor, proactively verifying electrical readiness and addressing potential issues in advance, resulting in a smooth and efficient transition.

A Seamless Transition and Significant Savings from Expert Project Management

  • Zero Holdover Expenses: The entire office relocation, including the furnishing and installation of 16 new modular workstations, 3 private offices, 3 flex huddle rooms, a conference table with AV, and reception/breakroom pieces, was completed before the end of 2023. This critical achievement directly translated into significant cost savings for DIA by preventing any holdover expenses with their previous property management.
  • Minimal Disruption, Maximum Efficiency: The entire employee relocation of 22 staff was accomplished in a singular, efficient move event over just four hours. This meticulous project planning resulted in only one day of client downtime, ensuring minimal disruption to DIA’s operations and maintaining their continuous efficiency.
  • Optimized Cost-Effectiveness: Through diligent vendor selection and proactive on-site management, Pivotal successfully reduced DIA’s overall cost expectations, demonstrating their commitment to delivering value beyond just project completion.
  • Modern, Functional Workspace: DIA now occupies a fully furnished, modern, and functional 7,500 square foot space, perfectly equipped to support their ongoing mission.

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Pivotal Project Management - Project Team Composition

About Pivotal

Pivotal Project Management is your premier Owner’s Representation, Program, and Project Management firm delivering full life-cycle leadership, strength, and drive to your relocation and commercial development projects.  Our comprehensive services and methods enable our clients to make informed decisions, address options and challenges confidently, and to take a joint proactive approach to their commercial projects.