Office & Distribution Center Relocation

When companies outgrow their facilities, the transition to a larger space is more than just a move — it’s a business-critical project. For The Keystone Group, rapid product line expansion made their existing flex space unsustainable. With a segmented warehouse, an overextended office, and reliance on outdoor storage, they needed a solution that could support continued growth without disrupting day-to-day operations. That’s where Pivotal Project Management stepped in, providing the expertise and oversight necessary to deliver a seamless relocation.

The Challenge

The Keystone Group faced several obstacles. Their priority was to secure a larger, more efficient facility while maintaining uninterrupted customer service and controlling costs. A traditional approach with standard commercial movers alone wasn’t enough. They needed commercial relocation services that combined logistics planning, operational forecasting, and on-site move management to ensure success.

The scope was significant:

Relocating 77 Connex containers and over 700 pallets
Transferring 10,000 hand-retrieved items
Moving 20 office employees and seven warehouse staff
Transitioning from a 20,000-square-foot origin space to a 50,000-square-foot destination
Relocating over 2,560 linear feet of racking

Without the right expertise, the risk of downtime, lost inventory, and inflated mover costs was high.

The Solution

Pivotal Project Management provided a customized blend of relocation consulting and move management services. Working closely with The Keystone Group, Pivotal’s project managers:

Conducted a detailed inventory assessment and sales forecast to understand operational needs.
Developed a phased move plan that allowed the distribution center to maintain its shipping and receiving functions throughout the transition.
Sequenced inventory items strategically, ensuring high-priority products were always available for customers.
Oversaw on-site execution, coordinating directly with commercial movers to keep the project on time and under budget.

By taking a proactive approach, we reduced the client’s burden by 192 project management hours and cut mover costs by $15,435 compared to the original quote.

Impact in the Numbers

192 project management hours, reduced cost by $15,435. For many organizations, these numbers translate directly into business value. Saving nearly 200 project management hours meant Keystone’s staff could stay focused on their core responsibilities instead of getting pulled into move logistics. That level of time savings also helped reduce the risk of downtime, which can be one of the costliest aspects of any commercial move.

The financial savings of over $15,000 were equally significant. By controlling mover costs, we eliminated unnecessary charges and ensured every dollar spent supported the relocation strategy. Those savings could then be reinvested into the new facility, technology upgrades, or employee resources — all of which contribute to long-term growth.

Most importantly, this proactive approach reduced risk across the board. With expert oversight, Keystone avoided delays, lost inventory, and hidden costs, while ensuring employees and customers experienced a seamless transition. This level of planning demonstrates the power of combining commercial movers with comprehensive commercial relocation services.

Pivotal’s Results

The entire office and distribution center relocation was completed in three phases over four weeks, without disrupting Keystone’s customer experience. Employees were transitioned smoothly, operations stayed online, and the new 50,000-square-foot space positioned the company for continued growth.

This project demonstrates the value of pairing experienced commercial movers with comprehensive commercial relocation services. While movers provide the labor and transport, specialized project management ensures that every piece — from planning to execution — aligns with business priorities.

Why It Matters

For growing businesses, relocation isn’t just about moving boxes. It’s about minimizing risk, protecting customer relationships, and making the most of every dollar spent. The Keystone Group’s success shows how expert oversight can transform a potentially disruptive move into a strategic business advantage.

Experience The Pivotal Difference

Is your organization preparing for a move? Partner with Pivotal Project Management to combine the strength of skilled commercial movers with the precision of professional commercial relocation services. Contact us today to plan your next transition with confidence.